Project Management

KPIs

Description	Source	How to calculate	How to use it
Project Schedule Variance	Project Management Software	Planned completion date - Actual completion date	Measure variance between planned and actual schedule
Cost Performance Index	Project Management Software	Earned Value / Actual Cost	Evaluate cost efficiency of the project
Schedule Performance Index	Project Management Software	Earned Value / Planned Value	Assess schedule efficiency of the project
Budget Variance	Financial Reports	Planned Budget - Actual Spend	Measure variance between planned and actual budget
Scope Creep	Project Documentation	Increase in project scope without corresponding increase in resources	Identify changes in scope beyond original plan
Resource Utilization	Resource Management Tools	Actual effort / Available effort	Assess efficiency of resource allocation
Stakeholder Satisfaction	Stakeholder Surveys	Stakeholder feedback scores	Measure satisfaction levels of project stakeholders
Requirements Stability	Requirements Documents	Number of requirements changes	Assess stability of project requirements
Quality Defect Rate	Quality Assurance Reports	Number of defects found / Total number of deliverables	Measure quality of project deliverables
Change Request Rate	Change Management System	Number of change requests submitted	Assess frequency of changes to project scope
Rework Effort	Project Time Tracking	Time spent on rework tasks	Measure effort spent on correcting errors and defects
Earned Value	Earned Value Management	Planned % of work completed * Total project budget	Measure progress against planned project value
Project Risk Exposure	Risk Register	Sum of impact of risks * Probability of occurrence	Assess overall risk exposure for the project
Resource Cost Variance	Project Management Software	Planned Resource Cost - Actual Resource Cost	Measure variance between planned and actual resource cost
Project Health Score	Project Management Tools	Composite score based on various project metrics	Provide an overall assessment of project health
Milestone Achievement Rate	Project Plan	Number of milestones achieved / Total milestones	Measure progress against project milestones
On-time Delivery Rate	Project Management Software	Number of tasks completed on time / Total tasks	Measure project's ability to meet deadlines
Customer Satisfaction	Customer Surveys	Customer feedback scores	Measure satisfaction levels of project customers
Project Team Morale	Team Surveys	Team morale survey scores	Assess morale and motivation of project team
Lessons Learned	Lessons Learned Repository	Number of lessons learned documented	Capture insights for future project improvements